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Budget Preparation

Updated: Aug 27, 2023

Business Budget Series 1

Your annual budget is a primary tool for managing your finances. It helps you plan and prioritise your spending, identify areas of excess and find alternate ways of doing business that save you money.

A business budget can help you set goals, fix problems and celebrate success. Above all, a well-crafted budget can help ensure you manage your business well managed.

business budget

What are the benefits of business budget preparation?

Budgets help an owner or manager guide a business to achieve its long-term goals.

How can a business budget help you set goals?

By allocating funds to specific areas of expenditure, you can ensure that your business is able to meet its financial obligations and still have money left over to invest in growth. This can help you to set realistic goals for your business and ensure that you are able to achieve them.

How can a business budget help you fix problems?

By outlining your income and expenses, a budget can help you to track your spending and identify areas where you may be overspending. Additionally, a budget can help you to set financial goals and track your progress towards those goals.

How can a business budget help you celebrate success?

By having a clear understanding of your budget, you can make informed decisions about where to allocate your resources in order to achieve your desired results. Additionally, a budget can help you identify areas of your business that are performing well and those that may need additional attention.

The Budgeting process

Review long-term goals

It is important for businesses to review their long term goals on a regular basis in order to ensure that they are on track to achieve them. This process involves setting aside time to reflect on what the company wants to achieve and how it can best go about achieving it. This can be done through brainstorming sessions, using goal-setting software, or simply by taking some time to think about the company’s objectives.

Meet with key personnel

Meet with key personnel from all departments. This will ensure that the department managers are involved with the budget process from the beginning. Through this meeting, department managers can share their vision for the future and recommendations about how to allocate resources.

Identifying trends in your business

In order to identify trends in your business, you will need to first understand what trends are and how they can be identified. A trend is simply a direction or movement, typically in a particular quantity or within a particular area. In business, trends can be identified in a number of ways, including customer behaviour, sales data, industry data, and even data from social media. One of the most important things to remember when trying to identify trends in your business is that not all trends are created equal. Some trends may be more important than others, and some may be more relevant to your particular business. It is important to prioritise trends and focus on those that are most likely to have an impact on your business.

Research upcoming trends in your industry

As your industry evolves, it’s important to stay ahead of the curve to maintain a competitive edge. One way to do this is to research upcoming trends in your industry. This can involve anything from keeping up with the latest news and developments to attending industry conferences and networking with other professionals. By being aware of upcoming trends, you can anticipate changes and adapt your business accordingly. This can help you stay ahead of the competition, identify new opportunities, and make more informed decisions about the direction of your business. Researching upcoming trends can be a valuable use of your time and resources, so it’s important to approach it in a strategic way. Consider your goals and objectives, and make sure the trends you’re tracking are relevant to your strategic goals.

Set Revenue Goals

In order to set effective revenue goals, businesses must first understand their historical sales data and trends. They must also understand the current market conditions and how they may impact sales. With this information, businesses can develop realistic revenue goals that consider all relevant factors. Revenue goals should be specific, measurable, achievable, relevant, and time-bound (SMART). They should also be aligned with the company’s overall business strategy. Once revenue goals are set, businesses must develop plans to achieve them, which may include marketing campaigns, product development, and pricing strategies.

Plan investments and expenditure

It is important to plan investments and expenditure in order to ensure that resources are used efficiently and effectively. By planning investments and expenditure, businesses and organisations can ensure that they are making the most of their resources and achieving their desired results.

Cashflow requirements

The process of calculating cashflow requirements is a critical part of budgeting. Without a clear understanding of how much cash is needed to meet financial obligations, it is difficult to make sound decisions about budgeting and investment.

Start by tracking all sources and uses of cash over a period of time. This can be done manually or with the help of accounting software.

Continue by calculating the cashflow requirements for large expenditures or one-time events. For example, when a company is planning to expand its operations it will need to calculate the cash required.

Funding options

There are many funding options available for businesses. The most common are owner funding, loans, external investors, and grants. Loans can be obtained from banks, credit unions, and other financial institutions. External investors can be private investors or corporate such as venture capitalists. Grants can be obtained from government agencies, foundations, and other organisations.

Each type of funding has its own advantages and disadvantages. Loans must be repaid, with interest, and may require collateral. Attracting external investors means giving up a portion of ownership of the business, and investors may want a say in how the business is run. Grants may have strict eligibility requirements and may need to be repaid if the business does not meet certain conditions. Businesses should carefully consider their options in light of the long-term goals of the business.


You should now have a clear idea of where your business stands financially and what your priorities should be for the coming year. You can now prepare your budget with confidence, knowing that you’re making the best use of your resources and setting your business up for success.

What next?

This article is part of a series designed to help Small to Medium enterprises understand and implement budgets within their business. If you’re looking for more tailored advice for your business, contact us.


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